Would you like to set up Echometers as efficiently as possible? Then we recommend that you follow our three video tutorials.

Step 1: Create a team

In the first step, give your team a team name. Next, add the email addresses of your team members. With this, you can then choose a team template. The team templates are based on the maturity level or goals of the team. This selection determines what pre-selected questions fit your chosen topic, and will be saved in the item pool, helping your teams reflect on behaviors in a targeted manner and to make calls for action clearer.

You can find all information about the team and content in the item pool customized according to your ideas.

Our recommendation: familiarize yourself with the functions, and start with a demo team first. You can archive the demo team later in the team settings.

This video summarizes the main steps in 3 minutes!

  1. To create a new team, just click in the left column under the tab "My Teams" on "+ new teams„.
  2. Next, give your team one Names. For example, the name of the department that want to do the retros together.
  3. Now you add them all Team members added. This is done by entering the email address. If you want to add more members later, this is easily possible under the settings.
  4. Now you can Describe the team. This is done using templates that are tailored to various aspects. You can select any number of templates – or complete the team description at a later point in time.
  5. In the last step, you can do what you have planned for your team interval for your team retrospectives choose. The interval ensures that you as the moderator always receive a reminder email when it comes time to send a survey for the next retro.

Echometer is currently in English 🇬🇧 and in German 🇩🇪 available

No 😉. Echometer is a browser based tool. All you need is a PC, tablet or mobile phone with a working internet connection. We recommend Google Chrome as the browser.

You can get there via our homepage or alternatively via https://my.echometerapp.com/ to our app.

The only requirement for using Echometer is a modern browser.

We recommend using the latest versions of, for example, Google Chrome, Opera, Mozilla Firefox, Microsoft Edge or Safari. We explicitly do not support Internet Explorer, which has now expired.

The measures can be imported into Jira. The import can be set up by workspace admins via “Workspace management → Integrations” in the app.

Step 2: Start retro

Echometer sends a little survey to the team before the retro. This way, each team member has the opportunity to think in advance about the topics that they would like on the agenda.

Your team members will receive the survey via email. On the team page, you can see how much feedback you have already received, at any time.

Join the Retro Online

Once you have received feedback from everyone, you can start the retro. In this step as well, all team members will automatically receive an email with a link to join the Retro. Team members do not have to register to join, however, you can set a password after the retro to access the team page.

When everyone is present, feedback from the survey can be discussed, and new plans for improvement can be made.

Subsequently, you get an overview of the results of your retrospectives, alongside former ones.

This video summarizes the main steps in 4 minutes!

Nice that you want to plan your first retro!

  1. To plan a retro, the best thing to do is to look at all the items in the Item pool on. You can find the item pool when you select the desired team and then select the tab labeled "Item pool" that opens.

    For a better overview, the items are in the item pool in different categories classified. The brackets behind the category show how many items are in this category and how many of them are currently selected. Items are already preselected based on your template selection when creating the team.

    If you scroll down to the bottom, you can see how many items are selected in total and are currently rotating. In the rotation means that not all 12 items are queried in every retro, but that always 3 items per retro rotate automatically in your survey.

    Your desired item was not there? This is not a problem! You can find the button below "Create your own question". You can suggest your own items using the button. These are then checked and then entered into the tool. Give us 24 hours to put the item on –, we are usually even faster.

  2. Back on the team's home page under the “Next Retro” tab, the next thing is about it Retro theme to select. In the overview you can always see how many open questions from the theme flow into the retro.

    If you have decided on a retro theme, after clicking on "Next" you will see all selected items and open questions in the overview in the next step. Here, too, you have the option of individual Items and questions to to change or your own "open questions" to create.

    In the item overview, between Team items and Echo items distinguished. One Team item is an item that really only evaluated in a team becomes. Echo items are the items that Query company-wide to provide an all-encompassing picture.

    Echo items can be found in the Workspace management under the tab "Echo item pool“Can be selected or changed. At the bottom of the page, as with the team items, you can see how many items have been selected and after which period the echo items were all queried. Of course, this depends on your personal rhythm in which you do the retros.

  3. In the next step, the Invitations to all team members sent. You can deselect individual team members here as required. In this step you also have the option of displaying a survey preview.

  4. After you the Invitations sent it is the turn of the team members. These must be the survey now answer. The team members can edit their answers again after submitting the survey. The moderator has an overview of how much feedback has already been received. Before the actual retro starts, the moderator has the opportunity to view all of them Results already once to watch (Attention: no further responses can then be accepted!)

The preparation time depends on how much you want to customize your retro. Echometer offers a pre-selection of templates that can help you in preparation. In our experience, the retros last 5-10 minutesif you are familiar with the tool. 
But we recommend you for yours first retro about 30 minutes To take time so that you can familiarize yourself with the system.

Note: Once you have started a retro, no further feedback can be received about the survey. So make sure all feedback has been received for the Retro.

  1. To the To start retro, you should be under "My Teams" in the team you want to do the retro with. The “Start Retro” – button is located under the “Next Retro” tab. Now all you have to do is press "Let's go" and you can start!

  2. Welcome to the retro – You are now on the start screen of the Retro. There are various things that you can already see and set here.

    Everyone on board? The white field shows you how many of your team members have already come to the retro. On the right in the bar, if you move the mouse pointer over the green circle with the letter, you can see exactly who is already online. If all team members are online, the retro can be done via the button "to check-in“To be started

    Time management – At the top right you will find the current Time displayed. You also have the option of one timer to keep an eye on your timing. To do this, simply click on the symbol with the alarm clock and select a desired time. The timer can of course be stopped at any time.

    Fast reactions – In order to ensure good communication during the retro without interrupting other team members, there are some "fast reactions" with which you can indicate that you agree or disagree with the comments of others, move on to the next topic or want to say something yourself.

    Whiteboard – At the bottom right you can see the small icon of a whiteboard. You can use this to create a whiteboard at any time in the retro to discuss certain aspects in more detail with the other team members. You can close the whiteboards using the cross at the top of the screen. – will save it automatically.

    How exactly does the whiteboard work?
    While the whiteboard is open, you can use the sidebar to place stickies in four different colors on the whiteboard. These are only visible to you at first. If you want to share your thoughts with others, you can do this with the eye using the button. You can also give your whiteboard a name. You do this by clicking on the name of the whiteboard.

    agenda – At the top of the screen you can see the Retro agenda. It gives you an overview of where you are right now and what's coming up next at all times.

  3. Check in
    What is a check-in? The check-in should serve to break the ice in a group. The check-in gives participants the opportunity to communicate with each other and also to learn more about each other.

    1. The Check-in questionthat is displayed in the middle of the whiteboard can be changed using the green rotation button (appears when you move the mouse pointer over the question).

    2. All participants have the opportunity Stickies to sort your own thoughts or to share them with others. There is also the option of putting on a sticky for all participants at the same time. You can also set this by moving the mouse over the check-in field and clicking on the symbol with the photo.

    3. The Whiteboard is saved automatically and can be called up again at any time via the whiteboard symbol at the bottom right or after the retro.

    4. Once the check-in has been completed, you can click the “Next” button to go to the next item on the agenda

  4. collect informations – in the next step, the feedback that has been collected in advance is displayed. First the results of the open questions and then the results of the scale questions are displayed.

    1. Open questions An example of an open question could be: "What 3 things have gone particularly well lately?"

      Further feedback can be given during the retro. You can first enter this for yourself in the space provided and then share it with the other retro participants.

      Submitted answers can be grouped by drag and drop and the groups can be labeled in order to make the whole thing as clear as possible.

    2. Scale questions The results of the scale questions are displayed over time. The results of the current survey are shown in green, the results of the last retrospectives are highlighted in gray.

      Comments can also be added here, which can still be viewed after the retro.

  5. Measure review
    In the measure review, all measures that were defined or continued in the last retrospective are discussed. You can decide whether a measure has been completed, whether it should be retained or whether it should be deleted.
    Once this step has been completed, the new planning of measures begins.

  6. Analysis and measures

    1. All the answers given by Retro are displayed here in an overview

    2. In the first step, the moderator activates this Live voting. He can determine how many votes per person can be cast. Live voting serves the purpose of prioritizing all the answers given and making it easier to derive measures.

      The moderator has an overview of how many votes have already been given – not all votes have to be given to end the voting.

      When the live voting is over, all responses are sorted according to the number of votes and it is easy to see which topics are considered important by the various retro participants.

    3. at Discussion needs can answer any one Whiteboard to be created.

    4. Now the new measures are created. You can do this using the button "Create measure" to do. If the button is not visible, you can expand the button using the double arrow at the top right of the picture.

      You also have the opportunity to create measures while you are in a discussion on a whiteboard.

      What do I enter in the fields for creating measures?
      Title: Define the onboarding process
      Details: Improve onboarding
      Responsible: Mrs. Schneider

  7. Check out
    The check-out gives each participant the chance to briefly reflect and evaluate the retro.

    1. The Check-out question is displayed in the box that appears. You have the option of changing them in the retro using the rotation arrow.

Now you can Complete retro. After the end of the retro, all retro participants will receive an email with the results from the retro. If a person has been assigned a measure, they will also receive an email notification.

Step 3: Set up the Culture Barometer

On the dashboard you can see the results of the "Echo Items" (formerly "Orga Items") of all teams within your workspace.

To fill the dashboard, you have to define your Echo Items in the first step. To do this, navigate to the "Echo-Itempool" under "Workplace Administration.

With the check box, you can select the Echo Items that best match the objectives in your organization. The rest is done by Echometer: in all team surveys, up to 2 of the Echo Items are now recorded continuously, and will automatically appear on the dashboard.

This video summarizes the main steps in 2 minutes!

If you want to see your team development, you can select the desired team under "my teams" and select the tab "team page".

At the top you can choose between “Team Development” and “Next Retro”. Here you select team development and see an overview of the last retro and the items that have been requested so far.

The Echo dashboard shows the cross-team development about completed measures, retros and echo items.

The display of the results over time gives you the opportunity to quickly capture trends and developments.

The workspace administration allows you to make various settings.

  1. Teams – Under the "Teams" tab, all active and archived teams can be viewed and new teams can be created.

  2. Echo item pool – In the echo item pool you can choose which items should be queried across teams. At the bottom of the page, as with the team items, you can also see how many items have been selected and after which period the echo items were all queried. Of course, this depends on your personal rhythm in which you do the retros.

  3. Workspace members The Workspace Members tab provides information on how many Workspace members and how many Workspace Admins there are currently. Additional admins can also be added via this tab.

  4. integration The measures from the retro can be imported into Jira. You can do this on the "Integration" tab.

Any further questions?

Sorry if we weren't able to help! Check out our FAQs or use our contact form and let us know what we missed out.